Atlanta Event Planning Checklist: 15 Things You're Probably Forgetting
Planning an event in Atlanta? Whether it's a corporate gala, a wedding, or a milestone birthday party, the details make the difference between a good event and a great one. Here are 15 things most Atlanta event planners forget — and how to make sure you don't.
1. A Dedicated Photo Opportunity Space
A photo booth needs 10x10 feet of floor space, a power outlet within 25 feet, and good lighting. Many venue walkthroughs skip this step — and on event day, the booth ends up in an awkward corner. Always designate the photo booth spot during your venue tour.
2. Vendor Load-In Coordination
Most Atlanta venues have strict vendor load-in windows. If your photo booth company, florist, and AV team all try to arrive at the same time, you're in trouble. Create a staggered vendor arrival schedule and share it with everyone.
3. Parking for Guests
Atlanta traffic and parking are notoriously challenging. Include parking directions, valet options, or MARTA instructions in every guest communication — especially for venues in Midtown, Buckhead, or Downtown.
4. A Dietary Restriction Survey
Collect dietary restrictions at RSVP time, not the week before the event. Atlanta guests increasingly include vegan, gluten-free, and allergen-sensitive individuals. Your caterer needs this information early.
- →5. A detailed run-of-show document shared with every vendor
- →6. Backup AV equipment (speakers, microphones)
- →7. Printed guest list — don't rely solely on your phone
- →8. An emergency contact list for every vendor
- →9. Venue insurance certificate (some require you to provide this)
- →10. Clear signage directing guests to the photo booth, bar, and bathrooms
- →11. A designated vendor meal area — vendors need to eat too
- →12. Social media sharing instructions printed near the photo booth
- →13. A box of essentials: safety pins, stain remover, phone chargers, tape
- →14. Overtime rates confirmed with every vendor
- →15. A post-event review plan — photos, social posts, and thank you notes